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  1. Help Center
  2. Difference between Teams and Groups

Teams vs. Groups on Melp

Melpapp – Your AI Digital Workspace
(We’re not just about chatting—we’re here to help you work smarter.)

Whether you're managing a full-scale project or just want to kick off a quick discussion, Melp gives you the flexibility to use Teams or Groups based on your workflow needs. Let’s dive into what each one is and when to use them.

What Is a Group?

Groups are simple, quick, and flexible. They’re perfect for informal conversations, instant catch-ups, or fast decision-making.
You can create a group in seconds and start chatting or calling immediately.

Best Used For :

  • Casual chats with colleagues, friends, or contacts
  • Brainstorming sessions for early-stage ideas
  • Instant video/Voice meetings
  • Quick alignment across team members or departments
  • Temporary conversations (like event planning or announcements)

Example:

You just had a lightbulb moment and want to share it with 2–3 teammates. Create a group, drop your idea, and get instant feedback—no setup required.

Key Group Features :

  • Single chat screen for all conversations
  • Voice/video call support
  • No need to create topics
  • Members can be added quickly
  • Ideal for quick decisions and instant interactions

What Is a Team?

Teams are built for structure, long-term work, and serious collaboration.
When you're working on a project that involves multiple people, roles, and stages—Teams keep everything organized and on track.

Each Team is like its own digital workspace. Within a Team, you can create multiple Topics to break down your project into sections (e.g., Design, Development, Marketing, Testing).

Best Used For :

  • Structured projects with multiple deliverables
  • Cross-functional collaboration
  • Department-based workspaces
  • Organizing discussions by topic or task
  • File sharing, scheduled meetings, and focused teamwork

Example:

You’re managing a product launch. Create a Team, add your designers, devs, and marketing folks. Then create Topics like “Design Assets,” “Feature QA,” and >“Go-to-Market Plan.” Everyone works together, but stays focused.

Key Team Features :

  • Multiple Topics for organized conversations
  • Role assignment (Admin/Member)
  • Topic-specific files, notes, and chats
  • More control and permissions for Admins
  • External collaborators can be added securely
  • Centralized space for everything related to your project
Feature Teams Groups
Purpose Long-term project collaboration Quick, informal discussion
Setup Structured (requires a topic) Instant (no topic needed)
Chat Organization Multiple Topics Single chat thread
Permissions Admins can manage members/settings All members have equal permissions
Use Case Product teams, departments, client workspaces Idea-sharing, quick syncs, casual chats
File Sharing Per-topic organization Shared in one chat thread
Voice/Video Calls Integrated into topics Available instantly
External Members Controlled and secure Add easily, limited control
Ideal Duration Ongoing Temporary or ad hoc

Which One Should You Use?

If your goal is... Go with...
Quickly sharing an idea with a few people Group
Running a short-term discussion or call Group
Organizing a full project or campaign Team
Keeping your team’s conversations neat and searchable Team
Collaborating across departments Team
Brainstorming without structure Group
Assigning responsibilities and managing permissions Team

Final Thought:

At Melp, we believe productivity starts with clarity and control. Use Groups for speed and Use Teams for structure.
Whatever your workflow, Melp gives you the tools to stay connected, stay focused, and get stuff done.

How to create a group

Need a quick place to chat or meet up? Start a group in seconds.
Groups in Melp are perfect for fast conversations, quick sync-ups, and casual team chats.
Whether it’s for brainstorming, instant decision-making, or just keeping everyone in the loop, creating a group is super easy—no setup stress!

Create from the Dashboard

You can also create a group right from your Melp dashboard:

  • From your Dashboard, click Create Group.
  • Add your group name, fill optional details you’d like.
  • Select members from your contacts
  • Hit Create — you're all set!

Option 2: Step-by-Step Guide

  • Head to the left sidebar and click on the Group tab.
  • Click the “ Create Group” icon.
  • Fill in the group name, (optional) description/photo, and add members.
  • Click the Add Members icon, then type names or emails to invite people—or just select them from the list.
  • Once everything’s set, hit “Create”—and you’re ready to chat!

Quick Tips

  • Groups are great for quick discussions and don’t require Topics.
  • Use them for instant calls, chats, or informal updates.
  • Add or remove members anytime if you’re the group creator.

Pro Tip : Keep group names short and clear (e.g., “Design Team”), and add a display picture for better recognition.

How to Add or Remove Group Members

Stay in control of your group—bring the right people in and remove them when needed.
As a group admin, you’re in charge of who joins the conversation. Whether you’re managing a brainstorming group, a quick project chat, or a client-side conversation, adding or removing members is super simple in Melp.

How to Add Members to a Group

  • Head to the left sidebar and click on the Group tab.
  • Just open the group and click on the group name — boom, the Group Details pop-up will slide right in and click Edit.
  • In the pop-up, type the name or email of the person you want to add, or pick them directly from your contact list.
  • Click Done. That’s it! They’ll be added to the group instantly and notified.

How to Remove Members from a Group

  • Head to the left sidebar and click on the Group tab.
  • Just open the group and click on the group name — boom, the Group Details pop-up will slide right in and click Edit.
  • You’ll see the list of current members and find the member you want to remove, click the More icon next to their name, select Remove, confirm in the popup, and they’ll be removed from the Group.
  • Click Done to complete the process — just like that, they’re no longer part of the group!

Admin Permissions

Only group admins have the ability to add or remove members.
As the admin, you can also:

  • Edit the group’s name, photo, and description.
  • Manage who’s in the group.
  • Assign or manage member roles

Pro Tip : Regularly review your group members to ensure only the right people stay in the conversation for better privacy and focus.

Assigning or Removing Admin Rights in Your Team

Need a co-pilot to help run the group? You can make someone a group admin in just a few clicks — or take that badge back if things change.

Who Can Do This?

Only the Group Admin (that’s you if you created the group!) can assign or remove admin rights.
Heads up: Co-admins can’t remove or demote the main admin.

How to Make Someone a Group Admin

  • Head to the left sidebar and click on the Group tab.
  • Just open the group and click on the group name — boom, the Group Details pop-up will slide right in and click Edit.
  • You’ll see the list of current members and find the member you want to promote, click the More icon next to their name, select Make Group Admin, confirm it — and just like that, they’re promoted!
  • Click Done — Boom! They’re now a group admin and can help run the show.

How to Remove Admin Rights

  • Head to the left sidebar and click on the Group tab.
  • Just open the group and click on the group name — boom, the Group Details pop-up will slide right in and click Edit.
  • Click the More icon next to their name, select Remove Group Admin, confirm it — and just like that, they’re no longer an admin.
  • Click Done — and just like that, they’re back to being a regular group member.

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